Inquiry Letter And Order Letter
Inquiry
Letter&Order Letter
Inquiry Letter
Inquiry Letter is a letter written to request information and/or
ascertain its authenticity. A letter of inquiry deals with various matters like
job vacancies, funding, grants, scholarships, project, sales, pre-proposals and
others. The term is common in various business setups as it implies fund
request or pre-proposal information. Owing to this usage, the term may be
considered exclusive to these setups alone. But that is not the case, to this
effect the below definition offers a justified meaning.
Inquiry Letter Definition
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
The
term ‘Inquiry’ is same as ‘Enquiry’.
The former is more commonly used in U.S. and the latter one is more common in
U.K. There are some other terms which represent the letters; these
areLetter of Intent, Letter of Interest, Query
letter, Prospecting Letter, Pre-proposal Letter andConcept
Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and
‘Sales Letter’ is also applied to an inquiry letter especially when the
objective is same as that of letter for inquiry.
A
letter of inquiry serves to facilitate business operations and satisfaction of
the sender. Inquiry letters remove any misunderstanding and are time savers,
especially when two parties want to reach an understanding. The communication
towards this effect resolves the issue without any delay. With relation to it
being a ‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed
Version of a Proposal’. It is the outcome of the purpose of the letter
which highlights the points of a proposal instead of a full-fledged proposal.
On
an individual’s basis, these letters are sent to companies that are willing to
hire but haven't advertised job openings. It can also be a letter addressed to
editor in-charge of a publication proposing certain literary work. It can be a
letter from a student who is vying for a seat in a college or a business that
provides an internship. So, the objective of an enquiry letter is same but its
projections and audiences are different. Same goes for its method of delivery,
it can be sent via paper mail or electronic mail.
Buana Cakes and Cookies
Jln Jati Mulya
Bandung 1111
Ref : DR/RC
November 4th,
2016
PT. Smart
Cakes
Jl. Kopi
Bandung
West Java
Dear Mr Iman,
We saw your advertisment in the
cookies’s brochure a few days ago interested in your some cake product.
Please let us have the details of
your product together with the sample, terms of payment and the price list. If the
quality is satis factory and the terms are reasonable, we will place a large
order soon. Could you give us details of discount and the fastest delivery
please
We hope to receive your replay soon.
Your Faithfully,
Andika Nurul
Iman
Sales Manager
What
is an Order Letter?
An
order letter, also called a purchase order, is a formal letter issued by
businesses to order goods or services from a vendor. This letter functions as a contract between the buyer and
the seller, according to About.com. It outlines the details of the merchandise
or service, including price, quantity, terms, mode of payment, requested
delivery date and the address of the location where the order should be
delivered.
Normally,
a sales quotation or offer letter is required before a commercial entity issues
order letters. A copy of the offer letter is then attached to the order letter
to serve as proof in case a dispute arises between the buyer and the seller.
The document also protects the seller in case the buyer refuses to pay.
Businesses
usually issue order letters to explicitly express their intentions to chosen
vendors after going through a process called purchase requisitioning. This is a
process in which procurement agents of a buying company invite potential
suppliers to bid for goods or services requested by a department within the
company. The procurement agents then award the order, via issuance of a
purchase order, to the vendor with either the lowest offer or best terms of
payment.
Buana Cakes and Cookies
Jln Jati Mulya
Bandung 1111
Your ref:
JS/MM/12R
Our ref:
SR/PM/17C
November 4th,
2016
PT. Smart
Cakes
Jl. Kopi
Bandung
Dear Mr Iman,
Thank you
for your letter of 21st october forwarding booklet with details of
your range of a variety of birthday cakes.
We are very
interested in the different types of cakes you offer and have decided to place
a trial order for the following, on the terms stated in your letter, but only
if you can guarantee dispatch in time to reach us by the end of this month.
CAKES
|
Diameter Of Cakes
|
Chery Cool White
|
20
|
Black Forest’z Cherss
|
20
|
Cdr Cake MSQL
|
25
|
We place
this order on the clear understanding that the consignment is dispatched in
time to reach us by 18th November, and reserve the right to cancel
it and to refuse delivery after this date.
We shall pay
for the goods by banker’s transfer within 3 days from the date of delivery.
Thank you for your attention and cooperation.
Your
faithfully,
Andika Nurul
Iman
Purchase
Manager
Reference
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